How to send personalized mass emails in Gmail?


Gmail is considered to be one of the reliable applications to send e-mails as far as common users who make use of Gmail are concerned. Gmail provides users with a wide range of user-friendly functionalities and features. One of them is the sending of personalized mass e-mails by means of using Gmail that helps the users extensively in inviting their friends as well as relatives for any party invitations in a totally effortless way.


Mail Merge means the merging of the database information in a particular template. The database includes the information about a list of names or it can be also some other unique details. The feature is of immense use if the user wishes to send personalized e-mails to more than one person and that too in no time.

Users will have to follow the below mentioned steps to send personalized mass e-mails by means of Gmail.

How to send personalized mass emails in Gmail?

Users will have to initially save the copy of mail merge template on to their Google Docs

  • Click on to the ‘Address List’ category that is present in the Mail Merge Template

  • Enter the list of e-mail addresses to which the users wish to send the customized invitations

  • Now the users will have to draft the listed invitation mails on to the ‘Message’ section

    How to send personalized mass emails in Gmail?


    Users will then have to ensure that they accurately and precisely fill up the 5 data field

  • It is always desirable for the users to ensure that they can place custom names as well as timings and wishes accordingly

  • Then the users will have to click on the ‘Mail Merge’ menu present in the template

  • Click on the ‘Send Emails’ option

  • Users will now have to authorize that they are sending the e-mails on behalf of them with their own Gmail address

    How to send personalized mass emails in Gmail?

    To authorize, click on ‘OK’

  • Now again select the ‘Mail Merge’ tab and then select ‘Send Emails’ from the menu to send the e-mails

  • Users can now see that the ‘Status Column’ will be updated as and when the e-mails are sent to the list of personalized friends successfully

  • Users are required to clear all the entries in the status column before reusing the template for some other invitations

    Now the users can enjoy uninterrupted mass e-mailing in their Gmail by sending personalized mass mails to all the friends or colleagues that they wish to send.

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